Attending a Business Lunch

Why the Restaurant Selection Matters
If you have to take a business acquaintance out for lunch or dinner, it could be important to choose an appropriate restaurant. Even if the purpose of the outing is not strictly business, showing your guest a good time could pay dividends in the future. If people enjoy themselves in your company, they will remember you fondly in the future. If people remember you fondly, they will be more likely to think of you when they have something good to offer. Additionally, if you need a favor at some point down the line, someone who has a pleasant memory of you will probably be happy to help you out.

So how should you choose where to dine for a casual business meeting? There are, of course, several factors to consider. The first and most important thing is to know your guest. If possible, know your guest’s dietary habits, preferences, and recent dining history. If you are taking a vegetarian out to lunch, choose something with a suitable range of options for that lifestyle. Ethnic restaurants like Mexican, Chinese, and Italian are often good choices for vegetarians.

In addition to dietary restrictions, your guest may have some individual tastes that you should account for in choosing a restaurant. Some people do not like spicy food, others prefer to avoid fish at all costs, and so on. In most cases, such preferences can easily be accommodated. Of course, you might not know in advance what your business acquaintance likes or dislikes. In that situation, there are two equally good options. The first is to come up with two or three different ideas and ask your guest which one he or she likes best. The other is to choose a dining establishment with a large enough selection that individuals of any persuasion will be able to find something they’ll like.

If you are eating out with someone who has been on the road for quite some time, or with someone who has dined with others in your company in the past week, it’s a good idea to try to find out what they have eaten recently. For example, if your guest has gone out with your coworkers to Chinese restaurants three times in the last week, it might be a good idea to try something else. Your guest may politely accept a fourth Chinese restaurant, but she or he will almost certainly not have a wonderful time.

Once you have made sure that you can cater to your guest’s individual preferences and habits, there are some other factors that may help you settle on a restaurant. It’s always a good idea to choose somewhere local. You may think it’s a safe bet to pick a chain restaurant like Olive Garden or Pizza Hut, but those restaurants do not make for very memorable experiences. Try to give your guest a taste of your hometown by choosing a local favorite that doesn’t exist anywhere else.

If you have plans to dine from someone who comes from another country, consider showcasing the best cuisine of your nation. Even if there is a cute locally-owned sushi bar in your area, you might want to avoid taking a business guest there (unless, of course, you live in Japan). Sushi is popular all over the world, so your guest will probably not get a unique cultural experience from a sushi restaurant. Instead, think of the best food your culture has to offer. If you follow these tips, you can show your guest a good time, make a lasting impression, and be a good ambassador for your country, all at the same time.

Introduction Letter for a New Business

Writing an introduction letter for a new business is not as hard as it may sound. However, there are several important points to keep in mind when writing it. Here, in this article you will get to know about how to write one, and what to include.
Ok! A very less known fact about me is that I am an entrepreneur. At my age, it often gets a bit difficult to get people to trust my business. However, with a little help from my parents and friends, I managed to put things together. So, the first step after all the foundation work, was introducing the business to people. This in itself is very important. If you don’t introduce your business to your direct clientele (whoever they are), then chances of you getting business will be significantly delayed.

An introduction letter for a new business is a way to reach out to your target audience, to let them know about you. So, how do you go about writing these introduction letters for business? Before I start with the explanation about these letters, we can take a look at a sample.

Writing Introduction Letters for a Business

Like any basic business letter, a standard method of letter-writing rules needs to be followed too. A business introduction letter has to be accompanied by a company brochure. In such a case, the sample above can qualify as an example. However, if you do not wish to give a brochure along with the letter, you will need to include more details in the letter. The details that need to be furnished will be along the following lines.

Full names of entities involved in the business.
Basic business details.
Prior experience or expertise of entities involved.
Services or products provided in detail.
Price modules (if fixed).

All these details need to be given to the recipient, either with the help of a brochure, or through the introduction letters for the business directly. You can also go through a few professional letter format examples for help.

If you want to introduce a new product, then you would have to word it in a different manner. For such a letter, always mention the product in the first line, making it superior to the rest of the content. You can explain the quality, the suitability and above all, the price comparison. You can elaborate with examples, to put your point forward. Conclude your letter by providing your contact information and ordering details.

When writing an introduction letter for your new business, one needs to make sure that the post of the sender is mentioned in the signature. It is imperative that the letter be sent on the company letter head. This not only gives authenticity to the letter, but provides the recipient with all the contact information of the organization in one go. Another thing to ensure when writing an introduction letter for your new business, is to give as much information as possible, without making the content too complex. Use simple and short sentences. Do not make the paragraphs too long. Even if you include 5 or 6 paragraphs in the letter, as long as a new concept is introduced in a new paragraph, stick to smaller paragraphs.

Business Report Template

A business report is a business communication tool which communicates something about the business to an interested party. These can be written for lenders, shareholders, creditors or for another company who they want to do business with. The report is basically a short summary of the company, giving the reader a glimpse into what the company is all about, what it does, who are its owners and how is its financial standing. Basically, it is a summary of all that about the business which someone might want to know.

Contents

Of course, one of the most important things to be kept in mind while writing the template is the profile of the reader. In business writing, it is important that whenever you write something of this sort, it is important to keep in mind the mindset of the reader and what is it that the reader wants to know. And after identifying that, frame the rest of the report around it. By doing so, you end up giving the reader information that he is interested in and not make him search and sift through the whole report to find that little part which is of interest to him. The report comprises the following contents which we will now see and assume to be part of the template.

Title Section: The title section is probably the simplest part of the template. In the title section, the name, the logo and the motto of the company are given. Basically, these are the things that help the reader identify the company. The title section can also have a table of contents to go with it, if the report is going to be pretty long.

Summary: Most people really don’t get what to write in the summary section. It is natural to wonder why to include this section when the rest of the example gives all the necessary information that the readers want to know. But the summary is very important from the point of view of an otherwise busy reader who doesn’t have the time to go through the whole report. So the basic, most important details are first given in the summary so the people may be saved the time and effort of going through the rest of the report.

Methodology: The report generally showcases the findings from a research. So it is important to mention the methodology of the research, how it was conducted and how the data has been collected.

Main Body: The main body details the findings of the research. Whatever you wrote in the summary before, the main body gives the exact details for it. The main body includes the introduction, the findings, the report and the bit of conclusion to it. In the conclusion it is important to specify and summarize the findings.

Recommendations: The recommendations are the last part of the template in which the recommendations are given based on the findings in the report. Most of the time, the report contains some telling revelations in it and the company needs to act on them. This is mentioned in the recommendations part.

Appendix: The appendix contains a list of references used in the report.

Always remember to keep your wordings clean and precise. Be to the point. The report should always be objective. Also, never use first person or third person words. Always use third person writing and proper nouns wherever applicable. As you can see, these are an important part of business communication hence it is something which needs to be done properly.

Tips For Business Writing

In any kind of business, the activities for achieving success are first analyzed, planned, implemented and then put in the form of ‘words.’ Some of these activities you can find in the form of reports, memos, email, letters or any other documents which can tell you about the business. These documents can be best defined as the hard copy or soft copy trail records of the results, activities or proposals of business or official communication. From the title, top 10 tips for business writing, you can make out as to what are the easy guidelines to become a successful business writer.

A business writing document can be used to convey important information, either internally or externally, and it may be either a situation or conduct of the business. It is mandatory that any form of business writing is done in concise and clear manner. If not, there can be detrimental results because of miscommunication. Properly chosen words, written in a organized format, can enhance effective business communication and produce desired results.

However, business writing is not easy, but at the same time, not impossible. It is advisable to do one bit at a time. You have to first research about the subject, analyze, understand the points and then conquer. In case of business writing, you need to consider several steps:

  • Preparation
  • Research on the subject
  • Organize the content
  • Drafting the content
  • Review & Revision of the content

The steps given above make the impossible task into possible steps. You can proceed one at a time, and then you can start writing the documents.

Success Tips For Business Writing

  1. To prepare, first, you should have clarity on the subject. If you are unable to understand the document which you have written, then seldom will others who read the lines can visualize content in the words. Too many ‘jargon’ or ‘technical’ words might put someone on the wrong side and you might be asked to rewrite.
  2. You can begin by using small, declarative sentences. Do not tend to prove yourself intelligent by putting a longer one where a short one can be replaced. “Ruthless” is the word which you have to use while self-editing.
  3. Also, remember that your superior will have many tasks on hand, and he/she might ask you to change the sentence. In that case, with patience make them understand why you have added the sentence in the required format. Do not change the sentence if you are sure you are right.

In E-mails: Tips For Business Writing

  1. It is an e-mail but it is a document. So be careful about what you say and how you frame the sentences. The words have to be simple and to the point, as an e-mail is a representative of your organization. Keeping in mind, whether you have typed all the points specified to you can give the clients a clear picture. Use the passive voice in sentences instead of the other (active voice) such as “Sam initiated the PRINCE2 meeting” etc.
  2. Have a cautious ‘eye’ for grammatical mistakes when you are e-mailing to prospective clients, senior executives and colleagues. You might be stuck with work, but when it comes to sharing a new idea and that too in the form of e-mail, it needs to be perfect. It is a vital skill that everybody can and needs to improve.
  3. You should also decide on the reaction your audience will have after reading the email. If the points are simply added to the e-mail, then chances are that the writing will be an incomplete structure and the words might be repetitive. In these cases, step back and collect your thoughts.
  4. Have the points in proper order. Simply said, do not go around and round in circles. There are styles which might be different from what you studied in college. The important point has to be in the first paragraph. The experts of business writing have clearly specified – If you are postponing the points to the middle of the letter, then, there will be wastage of time of the reader. In memos or any proposals, the words should not be more than 150, and they should be short and crisp.
  5. Business writing is a skill which you can improve by practice every day, but consistency is the key. You should be the best editor for yourself. If you want to be a distinguished business writer, you should divide your time properly between writing and self-editing.
  6. If you are a science graduate who has done Research, similar to case studies, you would have built content at the beginning and in the end the important points. Unfortunately, that does not work with business writing.
  7. In case you are finding it difficult, it is advisable that you request for help and refer all previous documents of your seniors and adapt to their style as well as format.