Of course, one of the most important things to be kept in mind while writing the template is the profile of the reader. In business writing, it is important that whenever you write something of this sort, it is important to keep in mind the mindset of the reader and what is it that the reader wants to know. And after identifying that, frame the rest of the report around it. By doing so, you end up giving the reader information that he is interested in and not make him search and sift through the whole report to find that little part which is of interest to him. The report comprises the following contents which we will now see and assume to be part of the template.
Title Section: The title section is probably the simplest part of the template. In the title section, the name, the logo and the motto of the company are given. Basically, these are the things that help the reader identify the company. The title section can also have a table of contents to go with it, if the report is going to be pretty long.
Summary: Most people really don’t get what to write in the summary section. It is natural to wonder why to include this section when the rest of the example gives all the necessary information that the readers want to know. But the summary is very important from the point of view of an otherwise busy reader who doesn’t have the time to go through the whole report. So the basic, most important details are first given in the summary so the people may be saved the time and effort of going through the rest of the report.
Methodology: The report generally showcases the findings from a research. So it is important to mention the methodology of the research, how it was conducted and how the data has been collected.
Main Body: The main body details the findings of the research. Whatever you wrote in the summary before, the main body gives the exact details for it. The main body includes the introduction, the findings, the report and the bit of conclusion to it. In the conclusion it is important to specify and summarize the findings.
Recommendations: The recommendations are the last part of the template in which the recommendations are given based on the findings in the report. Most of the time, the report contains some telling revelations in it and the company needs to act on them. This is mentioned in the recommendations part.
Appendix: The appendix contains a list of references used in the report.
Always remember to keep your wordings clean and precise. Be to the point. The report should always be objective. Also, never use first person or third person words. Always use third person writing and proper nouns wherever applicable. As you can see, these are an important part of business communication hence it is something which needs to be done properly.